Best AI Tools for business – Cutting Edge technology to improve your productivity

This article will dig deep into the applications of artificial intelligence for companies, practical insights, best AI tools for business and expert pro tips.

In today’s fast-paced economic landscape, staying up-to-date with emerging technologies, such as AI tools for business, is crucial for success. AI has the potential to streamline and automate operations, increase your team’s productivity and build better customer relations, which will inevitably lead to a healthier bottom line.

As a seasoned entrepreneur who has embraced artificial intelligence with open arms, I’m excited to share my personal insights, experiences, tips and the best AI tools that have propelled my entrepreneurial endeavors to new heights.

Understanding Artificial Intelligence in Business Management

AI is a remarkable branch of computer science that focuses on developing algorithms capable of performing tasks that typically require human intelligence. In the realm of business management, AI tools offer automation, data analysis, and cost-effective content creation without the need for an extensive in-house team. These tools continuously learn and adapt to user needs, enhancing their efficiency over time. AI also enables businesses to personalize customer service, resulting in improved satisfaction and loyalty. AI chatbots, once met with skepticism, have now become the norm and deliver exceptional customer care experiences.

Choosing the right AI Tools for business given your own challenges

As an experienced entrepreneur, I understand that choosing the right AI tools for your business can be a complex task. It requires a deep analysis of your challenges and a consideration of how AI-driven software or solutions can address them. It’s crucial to carefully weigh the benefits and challenges, taking into account the scale of your business and the associated costs. When making decisions about the best AI tools for your business, it’s essential to calculate the return on investment in terms of time and money. Additionally, drafting a strategy and implementing a roadmap will ensure a successful integration of these tools, with the support and proper training of your team.

Pro tip: When it comes to finding AI tools for small businesses or larger organizations, the factors to consider undergo significant variations.

When selecting AI tools, here are key factors to consider:

  • Business Needs: Identify the areas of your business that could benefit from AI tools. Are you looking to improve customer service, optimize operations, or reduce costs?
  • Ease of Use: Choose AI tools that are user-friendly and can seamlessly integrate with your existing systems.
  • Cost: Evaluate the cost of AI tools and ensure they align with your budget.
  • Support: Look for AI tools that provide reliable support and training resources to maximize their potential.

Best AI Tools for business – Handpicked by experts

Now, let’s get to the heart of the matter—identifying the best AI tools for your business. These cutting-edge software solutions are handpicked based on my personal experiences and the impact they’ve had on my own ventures, as well after in-depth discussions with other founders and top CEO’s of companies that implemented successfully AI tools for business.

Pro Tip: Try them out or make your own list of cutting edge tools. – AI Video Generator for Training, Onboarding and Personalized Sales

Training and onboarding employees can be time-consuming and costly. As an experienced entrepreneur, I have found to be an exceptional tool for creating videos from text. Its live avatars effectively deliver training and how-to materials across the organization. This not only improves employee retention but also reduces the time and costs associated with training and onboarding. Additionally, text-to-video generator can be creatively used to create personalized customer videos, enhancing your sales and marketing strategies.

Overall rating: 8.8/10
Ease of Use: 10.0/10
Integrations: 9.0/10
Functionality/Tools: 7.2/10
Pricing: 9.0/10
Starts at - $29/month.
Model - Pay Per Video Time.

They have variety of Avatars that can be used for videos

Multi-language voices which sound really good

Very intuitive User Experience

Extremely easy to add voice over

Great video templates

The finished videos look extremely professional


Personal plans have 10min per video limitation

Might lack uniqueness aspect if used for marketing.

Synthesia screenshot #1 Mutli language support

Synthesia screenshot #2 Variety of avatars

Best features of Synthesia

  • Has 90+ AI avatars which are easily can be used in your videos, just copy in the text and it will be clearly presented by Virtual avatar.
  • 120+ Languages and Voices, as well as variety of tone options, like friendly, excited, serious.
  • Custom background and templates, create profesional looking videos within minutes.
  • Integrations with: PowerPoint, Monday, Kickstarter, Shutterstock, Hubspot, WordPress, YouTube, Shopify.

Pictory.AI – AI Video Generator to create stunning marketing visuals

Moreover, if your marketing direction is different and you leverage stunning visuals to attract customers and generate revenue, we recommend you Pictory.AI – a generative AI Text to Video tool that creates professional grade videos in few minutes just by input text, articles or blogposts. It uses Machine learning algorithms to understand the input and choose the best footage from its huge media library to create videos. A must try!

Overall rating: 9.1/10
Ease of Use: 9.6/10
Integrations: 8.5/10
Functionality/Tools: 9.2/10
Pricing: 9.1/10
Starts at - $19/month.
Model - Pay per User/Videos.

Really simple to use and intuitive Video Editing, no technical skills required

Subtitles done by AI, extremely accurate and well timed

Massive time saver

Trial gives good try out of the tool

Great libraries


Support is not very responsive

Some features, doesn't have consistency

Voice to text could be improved

Rendering is quite slow

Pictory.AI screenshot #1 Pictory.AI Functions

Main Benefits of Pictory.AI

  • Saves Time and Effort: Pictory.AI can significantly reduce the time and effort required to create high-quality video content. With its AI-powered features, you can quickly and easily convert text-based content into engaging videos without the need for extensive editing skills or equipment.
  • Increases Engagement: Video content is more engaging and shareable than other forms of content. By using Pictory.AI to create visually stunning videos, you can increase engagement with your audience and keep them interested in your message.
  • Improves Reach: Video content can help you reach a wider audience on social media platforms and other online channels. By using Pictory.AI to create high-quality videos, you can increase your brand’s visibility and attract more viewers to your content.
  • Enhances Brand Image: By creating polished, professional-looking videos with Pictory.AI, you can enhance your brand’s image and reputation. Videos are an effective way to showcase your brand’s personality and values, and can help you establish a stronger connection with your audience.
  • Cost-Effective: Pictory.AI’s affordable pricing plans make it an accessible tool for businesses and individuals looking to create high-quality video content on a budget. By using Pictory.AI, you can save money on expensive video production equipment and services.

Writesonic – AI Copywriting Tool for Creating Compelling Content

Words hold immense power, and crafting compelling content is an art in itself. In my entrepreneurial journey, I have relied on Writesonic, an AI-powered copywriting tool, to generate written content for my business, as well as improving my personal brand. It has significantly reduced the need for a dedicated copywriter or full marketing team. With Writesonic, I can generate high-quality copy in minutes and would free up financial resources to focus on, perhaps paid ads to drive more clients to your business.

The software analyzes input text, understands the context and language, and generates a variety of written outputs, including product descriptions, blog posts, social media updates, and email newsletters. Its user-friendly interface and machine learning algorithms make it an indispensable tool for creating persuasive content.

Overall rating: 9.525/10
Ease of Use: 9.8/10
Integrations: 9.2/10
Functionality/Tools: 9.6/10
Pricing: 9.5/10
Starts at - $12.67/month.
Model - Pay per Word.

Large library of template for a diverse use cases

Customizable pricing based on your needs

High quality, logic outputs

Access to GPT-4 and factual articles available with Pro

User Friendly Interface

Generous free trial available


Limited Integrations

Can be expensive when used for Premium words (GPT-4)

Writesonic screenshot #1 Home Page

Writesonic screenshot #2 Features page
  • Create your own custom templates for specific types of content, such as social media updates for Facebook, LinkedIn or Instagram.
  • Content optimization: Optimize your content for search engines and social media platforms by using keywords and other optimization techniques through its integration with Surfer SEO
  • Text expander and Paraphrasing tools to elaborate on content and fit it for your intended purpose
  • YouTube and Product descriptions for E Commerce.
  • Long form content for Blogs: Use Article Creator 4.0 to input your topic and selected keywords
  • Article Creator 5.0 to input blog posts from other websites which will be analyzed and the output will be a better version, factual correct (if the input article is correct) and SEO optimized.
  • BotSonic – Create and train your own chatbot assistant
  • ChatSonic – Like ChatGPT but better
  • Digital Image generator – Create stunning digital art and visuals to go alongside with your content

ADA Chatbot – Automate Your Customer Service Around the Clock

After generating leads with quality content and on point marketing copies, is time to focus to the customer experience—a cornerstone of any successful business. Bid farewell to long wait times and embrace round-the-clock personalized support that leaves your customers delighted and loyal.

ADA AI Chatbot, with its conversational AI platform, has helped me automate customer service operations, improve customer satisfaction, and reduce response time. The software utilizes natural language processing and machine learning algorithms to provide personalized support to customers, enhancing user engagement. With its drag-and-drop method, ADA makes it easy to build conversation flows tailored to your business needs. This affordable tool offers a range of features within an easy to use interface and is trusted by millions of businesses around the world.

ADA AI Chatbot
Overall rating: 8.25/10
Ease of Use: 9/10
Integrations: 8/10
Functionality/Tools: 9/10
Pricing: 7/10
Starts at - $0/month.
Model - Highly Customizable.

ADA AI Chatbot provides an easy-to-use no-code builder and drag-and-drop UI, which makes it easy for businesses to set up and deploy their chatbots.

The software offers advanced resolution engine that can extract relevant conversation and customer details to provide personalized support.

With prebuilt workflows and generative AI for automated actions, ADA AI Chatbot can handle complex inquiries and resolve them in real-time.

Multimodal support for digital and voice channels provides customers with a range of options for contacting the business and resolving their issues.

Multilingual support for resolving inquiries in over 50 languages makes it easy for businesses to communicate with their global customers.


Some users may find the software expensive, particularly for small businesses or those on a tight budget.

Integration with some third-party systems may require additional setup and configuration.

ADA AI Chatbot screenshot #1 Home Page

  • No-code automation builder and drag-and-drop UI
  • Multimodal support for digital and voice channels
  • Generative content creation for conversational FAQs
  • Integration with existing business systems to resolve complex inquiries
  • Advanced resolution engine that extracts relevant conversation and customer details
  • Prebuilt workflows and generative AI for automated actions
  • Out-of-the-box integrations with CRMs, MAPs, and ecommerce software
  • Multilingual support for resolving inquiries in 50+ languages
  • Comprehensive reporting for tracking resolution rate, intent recognition accuracy, and other performance metrics

AKKIO – AI Data analytics tool to guide you through for better decision-making

Data is the new gold, and harnessing its power is paramount for success. Akkio, an AI-powered predictive modeling and decision support platform, has empowered me to automate complex and time-consuming tasks. Its user-friendly interface allows users without a data science background to build custom machine learning models. Whether for predictive maintenance, fraud detection, or customer churn prediction, Akkio integrates seamlessly with popular business applications and data sources. It equips business leaders with the insights they need to make data-driven decisions and help to shape your business strategy.

Overall rating: 8.825/10
Ease of Use: 8.9/10
Integrations: 8.1/10
Functionality/Tools: 9.6/10
Pricing: 8.7/10
Starts at - $50/month.
Model - Pay per Actions.

Akkio's machine learning capabilities allow for advanced data analysis and automation, potentially saving time and effort.

The platform offers integrations with various third-party tools and services, allowing for more flexibility and customization.

Akkio provides templates and pre-built models for common use cases, making it more accessible to users without extensive machine learning experience.

The platform allows for easy deployment and scaling of machine learning models.


While Akkio offers pre-built models, creating custom models may require significant machine learning expertise.

The platform may not offer as many advanced features or options as other machine learning platforms.

Akkio may not be as well-known or established as other players in the machine learning market.

Akkio screenshot #1 Akkio Intuitive Data Upload

Main Akkio benefits:

  • Streamlined and automated data analysis: Akkio makes it easy to analyze large datasets and extract valuable insights quickly, without the need for extensive manual analysis.
  • Customizable AI models: The platform allows users to create their own custom AI models using a drag-and-drop interface, without requiring extensive programming knowledge.
  • Powerful automation capabilities: With Akkio, users can automate a wide range of data-related tasks, including data cleaning, transformation, and analysis, reducing the time and resources required for these tasks.
  • Improved accuracy and efficiency: By leveraging AI and machine learning, Akkio can provide more accurate insights and predictions, while also reducing the risk of errors that can occur with manual analysis.
  • Flexible integration options: Akkio can be integrated with a wide range of data sources and tools, including CRMs, databases, and cloud storage services, making it easy to use in a variety of settings.

Fireflies.AI – Your trusted meeting assistant that doesn’t skip a beat

Raise your hand if you’ve ever felt overwhelmed by never-ending meetings. Here is where comes in by capturing and organizing important meeting information, which could be a challenge to stay focused on. This artificial intelligence driven software, offers complex solutions to streamline and enhance your meeting experience by extracting data such as key points, main topics and even an actionable tasks list. It is seamlessly integrated with your calendar, CRM and offer customizable security settings based on your preferences.

“Ask Fred” is their latest feature released, a chatbot powered by GPT-4 that create knowledge base from the multitude of meetings recorded across your organization, as well as rephrasing, write emails and more.
Overall rating: 9/10
Ease of Use: 9.3/10
Integrations: 9.2/10
Functionality/Tools: 8.9/10
Pricing: 8.6/10
Starts at - $10/month.
Model - Pay per User per Month.

Ask Fred is its own chatbot that creates knowledge base from across your organization.

Accurate transcription for hassle-free note-taking using GPT-4 language model

Intelligent highlights for quick access to key information

Seamless collaboration for team and customizable privacy settings

Time-saving integrations with popular tools like Slack and Zoom and own API

Customizable vocabulary for specialized industries

Powerful search functionality for easy retrieval of conversations

Robust data security and privacy measures


Limited Free Plan: The free plan has limitations on usage and features, making it less suitable for extensive or professional use.

The pricing strategy is based on user, which can make it expensive for large organizations.

Learning Curve: While the interface is user-friendly, some users may require a learning curve to fully explore and utilize all the available features and integrations.

Reliance on Internet Connection: As a cloud-based software, it heavily relies on a stable internet connection for optimal performance, which may be a limitation in areas with poor connectivity. screenshot #1 Homepage screenshot #2 Use cases
  • Automatic Transcription: Instantly converts spoken conversations into written text.
  • Intelligent Highlighting: Identifies and highlights key phrases, action items, and decisions in meetings.
  • Contextual Understanding: Captures speaker details and conversation history for accurate context recall.
  • Collaboration Tools: Facilitates seamless team collaboration by sharing recorded conversations.
  • Integration with Productivity Tools: Works seamlessly with popular tools like Slack, Google Calendar, and Zoom.
  • Customizable Vocabulary: Improves transcription accuracy by teaching the software custom terms.
  • Searchable Conversations: Easily search and locate specific conversations or keywords.
  • Data Management and Security: Provides secure storage and data privacy measures.
  • API for Custom Integrations: Allows for flexible integration with other applications.

Fyle – Intelligent Expense Management System

Are you tired of the hassle, inconsistency and the bunch of paperwork from managing employee expenses?

Managing finances is a critical aspect of running a business, given that the money flowing outwards are always easier than flowing inwards. Making money requires a lot of hard work, strategy, consistency and a lot of other things that we will not discuss here. However, wasting money is much easier and it only takes poor financial management and overspending.

The challenges of tracking expenses, staying within budgets, and managing limited cash flow is been simplified by Fyle, an AI-powered expense management platform. Its innovative features and user-friendly interface provide a seamless experience for tracking, managing, and gaining valuable insights into spending. It can integrate with existing credit and debit cards and automatically synchronize with popular accounting software such as QuickBooks or Xero, while it gives you the power to set up strict rules and notifications when there is suspicious activity.

Overall rating: 9.025/10
Ease of Use: 9/10
Integrations: 8.6/10
Functionality/Tools: 9.3/10
Pricing: 9.2/10
Starts at - $6.99/month.
Model - Pay per User.

Real-time visibility and tracking of employees expenses and project budgets

Works with existing debit and credit cards without the need to change your banking provider

AI-powered OCR technology eliminates manual data entry, saving time and reducing the risk of errors

Customizable policy enforcement to make sure nobody is bending the rules

Seamless integration with accounting software such as Quickbooks and Xero

Valuable insights and reporting into spending patterns and operational efficiency

User-friendly interface


Limited integration options: While Fylehq integrates with popular accounting software, it could benefit from expanding its integration options to cater to a wider range of accounting systems

Pricing starts at 6.99 per user per month with a minimum of 5 users.

Fyle screenshot #1 Fyle Homepage

Fyle screenshot #2 Features Fyle screenshot #3
  • Works with existing debit and credit cards, no need to change your banking provider
  • Real-time expense tracking: Employees can track their expenses on the go, receiving text notifications after credit card swipes.
  • AI-powered OCR technology: Automatic extraction of expense details from receipts and seamless matching to relevant card expenses.
  • Robust policy customization: Design intricate business rules and identify policy violations in real time.
  • Seamlessly integrate with popular accounting software like NetSuite, QuickBooks Online, Sage Intacct, and Xero.
  • Comprehensive reporting and insights: Gain valuable insights into spending patterns, risk areas, and operational overheads.
  • User-friendly and intuitive interface
  • Reduced need for human intervention: AI dramatically reduces the need for manual data entry and bureaucratic processes.

Best Practices for Implementing AI Tools for Business

Implementing AI tools in your business requires careful planning and execution. To ensure a successful integration, I recommend following these best practices:

  • Start with One Tool: Overwhelming your business with multiple AI tools simultaneously can hinder adoption. Begin with one tool and assess its effectiveness before expanding.
  • Provide Training: Properly train your employees on how to use AI tools effectively to maximize their potential and optimize outcomes.
  • Monitor Performance: Regularly evaluate the performance of AI tools and make necessary adjustments to align with your business objectives.
  • Be Transparent: Communicate openly with your employees about the use of AI tools, their impact on roles, and how they contribute to overall business success.

How AI Tools Can Help CEOs Become Better Leaders

As a CEO, making critical decisions that drive business success is paramount. AI tools have been instrumental in helping me make more informed decisions and become a better leader. These tools provide valuable insights and data, enabling me to identify areas for improvement, increase operational efficiency, and free up time to focus on strategic growth. The power of AI in data collection, analysis, and decision-making empowers CEOs and entrepreneurs to lead their companies more effectively.

If you want to stay ahead of the curve and stay updated with the latest AI Trends and get more insight into the power of artificial intelligence for Marketing, Automation or learn more about this emerging technology, check our blog or Tech Pilot LinkedIn official page.

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Business, entrepreneurship, tech & AI Mihai (Mike) Bizz - Business, entrepreneurship, tech & AI
Mihai (Mike) Bizz: More than just a tech enthusiast, Mike's a seasoned entrepreneur with over 10 years of navigating the dynamic world of business across diverse industries and locations. His passion for technology, particularly the transformative power of Artificial Intelligence (AI) and automation, ignited his pioneering spirit. Fueling Business Growth with AI: Through his blog, Tech Pilot, Mike invites you to join him on a captivating exploration of how AI can revolutionize the way we operate. He unlocks the secrets of this game-changing technology, drawing on his rich business experience to translate complex concepts into practical applications for companies of all sizes.